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Complete signature sheet  

This is a two step task:

  1. At the beginning of each PAY PERIOD teachers have to fill out their monthly signature sheet with all their student dates and names ready to be signed by the student in class. This is so that teachers have a clear picture of when they have class in the month coming.

  2. Obtain a signature in class from the student

2017-2018 PAY CALENDAR

Report on your classes

As only reported classes are calculated in pay, teachers have to report on their classes daily after each class.  The task takes 2 minutes. This can also be done on the bus or train on the way home if you have a smart phone.

TALLY signature sheets with PWII

On a weekly basis teachers should check that all their reported classes are on paid hours on PWII.  This is done by checking on PAID HOURS and typing the month (number) in question.

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To do this teachers must go on to PWII and click on :

  1. Me

  2. Paid Hours

  3. Type the month N° in the pay month tab.

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Reasons where Signature sheets may not tally with PWII:

 

  •  Forgot to get a signature sheet

    • ​Pencil in MS (missing signature) and get your signature in the next class.

  • Did not teach the expected time on PWII and incorrectly reported on the class 

    • must send an email to teachers@tlc-fr.com indicating the course N° - Class N° - and the reason you incorrectly reported on the class.

  • Did not teach the expected time on PWII and did not report yet on the class

    • ​Make 2 requests -

      • a change: request a change in the length of the class to reflect reality

      • a change: request a change in the length of another class to make up for the time lost

  • Class was not on PWII to report on

    • ​send an email to teachers@tlc-fr.com indicating course N° - student name and length of class asking why it was not on PWII.

  • Did not report on the class

    • report on the class

  • Class reported on does not show up on PWII

    • ​PWII is refreshed manually every morning at 10:00 am. That means that classes reported on in the evenings are on a daily basis accounted for the following day.  THIS HOWEVER IS NOT THE CASE ON STOP PAY DAY- We manually stop pay at 9:00 pm exceptionally.

What TEACHERS have to do REGULARLY
What is PAY PROCEDURE

Pay procedure is all the different steps different people do at different times in order for TLC HO to be able to pay teachers on time.

PAY VOCABULARY

PAY PERIOD: This is the period where all classes taught and reported on are calculated in the pay for the month in question. The reason Pay does not run from the 1st - 30th is because of school holidays  (teachers being away on holiday) and the need to check that all is in order to pay for the 1st of each month.  Also we have noticed that some months had more teaching days than others and so to minimise pay differences we have harmonised the pay period dates.

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TALLY SIGNATURES TO PWII: This is the process of checking that all the classes you have taught are on PWII and that you have obtained a signature for your presence teaching. 

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SIGNATURE SHEET: This is the sheet where all signtures for a given pay period are to be submitted.  Be careful when coming to the end of the month as after pay validaton teachers need to use another signature sheet for the following month.

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STOP PAY DAY: Pay is stopped every morning at 10:00am. Doing this calculates all classes reported on in the teacher's pay. This can be checked by going into ME - paid hours.  It is only after pay is stopped that it shows up on the teacher's paid hours.  For this reason Stop Pay Day is highlighted so that teachers know that on this day we stop pay at 21:00 for teachers to be able to check their pay before validating and send TLC HO any discrepancies as soon as possible (to rectify and not slow pay down).

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PAY VALIDATION DAY: This is the deadline date by which all pay validations must be sent to TLC CONTROL. Teacher's are to confirm that they have checked their signature sheets against PWII and  agree to the amount they are to be paid.  Also, teachers are to upload their scanned signature sheets (as well as their bill in the case of auto entrepreneurs).

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DISCREPANCY : A discrepancy is when the teacher's signature sheets do not tally with PWII.  The teacher is to find out what the issue is and send it to TLC HO for rectification.

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DISCREPANCY EMAIL: This is the email that outlines the discrepancy.  This mail has to have PAY DISCREPANCY in the subject so that our intelligent mail box can treat it urgently.  Since teachers have two dates at which to tally their signature sheets with PWII discrepancy emails must relate to the correct period. 

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ONE WEEK BEFORE STOP PAY IS TALLY PAY DAY

 

Teachers are expected to tally their signatures up to this day so as to ensure that any discrepancies to date are dealt with a week ahead of PAY.  This is designed to :

  • avoid a bottle neck of discrepancies before PAY the next week 

  • remind teachers that PAY is comming up so any forgotten signatures may be obtained ahead of time and just general care taken that all administrative requirements for pay are in place

  • Allow teachers to reorganise their personal schedules to ensure that pay is not affected

 

What happens if the procedure is not followed:

  • Teachers when validating their pay may not have signatures for some of their classes hence delay pay validation

  • Teachers may discover a discrepancy when validating and TLC HO may have so many discrepancies to deal with on PAY VALIDATION DAY that they are unable to rectify the discrepancy on time and making it impossible for teachers to VALIDATE on time.

  • Teachers would not have taken the time to think about PAY the following week and realise that their schedule makes it difficult to validate on time and therefore not organise themselves around this crucial task.

SAMPLE DOCS

REPORT ON CLASSES BEFORE 21:00

Although we stop pay on a daily basis in the morning, it is stopped at 21H00 on STOP PAY DAY.  This is to allow teachers to Tally their signatures sheets with PWII and send in any discrepancies in the evening for TLC HO to deal with first thing in the morning.

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Please understand that any class that has not been reported on before 21H00 will not show up on PAID HOURS because it will not have been included in the STOP PAY batch.

GOOD SAMPLE OF DISCREPANCY EMAIL
BAD SAMPLE OF DISCREPANCY EMAIL
What TEACHERS have to do on STOP PAY DAY
What TEACHERS have to do on PAY VALIDATION DAY

VALIDATE PAY

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Teachers SHOULD validate their pay at any moment before the 13H00 deadline on Pay Validation Day.  Some teachers do so at 9:30 am on STOP PAY DAY others later or in the morning of PAY VALIDATION DAY.  This is up to the indiviudal teacher's personnal organisation.

 

However at 13H00 on PAY VALIDATION DAY all teachers should have submitted the following:

  • Their pay validation

  • Uploaded a copy of their signature sheets

  • If independant teacher - upload a copy of their bill

 

CONTROL now has to ensure that all signature sheets and pay validations tally.  With over 45 teachers this is not an easy task.

 

What happens if the procedure is not followed:

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  • Control will not meet their deadline of tallying pay on time.

  • A teacher may jeopardise pay for all other teachers.  We may have to postpone the day we pay as TLC HO has to check that all is in order.

  • You will recieve an email from Control informing them that they are working out of pay policy boundaries and if this happens twice on the same aspect of policy you will be invited to come in for training.

TALLY SIGNATURE SHEETS WITH PWII

Teachers are to tally their signatures and send in a discrepancy email to teachers@tlc-fr.com with PAY DISCREPANCY in the subject box.

IMPORTANT

 

IF YOU DO NOT AGREE WITH YOUR PAY YOU SHOULD NOT VALIDATE

BUT IF YOU HAVE COMPLETED THIS PROCEDURE CORRECTLY YOU SHOULD BE AGREEING WITH PAY

Why are teachers getting involved in  PAY PROCEDURE?

It is true that all the classes that are on PWII should be those that figure in each teachers PAY  for the month in question.  However how does TLC HO know that the teacher taught the class if they have not been informed (hence the REPORTING) and proof is there that the class was taught (hence the signed original signature sheet).

Then why are there specific deadlines-

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REPORTING DEADLINE - to inform TLC DAILY of classes not done so that TLC does not waste everybody's time sending teachers emails asking them  to explain what these forecasted classes are.

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TALLY PWII DATES - to give TLC HO the time to deal with any issues in a timely manner.  Informing TLC HO last minute of a discrepancy is inconsiderate of their workload and may jeopardise PAY for all teachers.

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STOP PAY DEADLINE - reporting on your classes on time allows you to tally your signature sheet with PWII and inform TLC HO in a timely manner of any discrepancies. Missing this deadline means you will only be able to do it the following morning. If there are any discrepancies you will be giving TLC HO little time to deal with them hence creating a bottle neck we need to avoid.

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PAY VALIDATION DEADLINE - Meeting the pay validation deadline allows TLC CONTROL to check everyone's signature sheets against their pay validation.  Teachers who are late hold up the process because again we only start the checking process once ALL the pay validations have come through.

BAD SAMPLE SCANNED SIGNATURE SHEET
GOOD SAMPLE SCANNED SIGNATURE SHEET
PAY VALIDATION

OPERATIONS (TLC HO)

Pay does not concern operations. However, in order to help teachers meet their deadlines operations is willing to allocate three hours on pay validation day for this task.

TEACHERS

Pay ultimately concerns the teachers directly.  In order to be paid on time teachers have to ensure that their student signature sheets tally with PWII.

CONTROL

CONTROL needs to ensure that all the parameters involved in the pay process are correct in order to authorise pay to go out.

FRANK DUCHENE

Based on the report sent from CONTROL Frank Duchene ensures that all teachers are paid on time.

WHO ARE INVOLVED

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  • Teacher teaches classes for the length of time indicated on PWII and on the day indicated on PWII.

  • Teacher obtains a signature for that class.

  •  The teacher's signature sheet is correctly completed with the Course Reference N° - the student's name -  the length of time taught - the date and the student's signature for each class taught.

  • The teacher reports on the classes he/she attended .

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ONCE ALL OF THE ABOVE HAVE TAKEN PLACE THEN THE TEACHER WILL BE PAID FOR THE CLASSES THEY HAVE TAUGHT AT THE BASE RATE. TO OBTAIN A BONUS FOR REPORTING, THESE STEPS MUST BE DONE WITHIN 24 HOURS OF THE CLASS TAKING PLACE;  TO OBTAIN AN ORGANISATIONAL BONUS, ALL TASKS ON YOUR DASH BOARD MUST BE COMPLETED THE DAY BEFORE THE PAY CLOSED DATE.

CONDITIONS FOR TAUGHT CLASSES TO BE PAID TO THE TEACHER

What happens if the procedure is not followed:

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  • At 21H00 when pay is stopped the classes you did not report on will not show up when you are trying to tally your signature sheet with PWII and you might send a discrepancy email for no reason.

  • You will have to wait until 10:00 am the following day to tally your signature sheets which if you have another job may jeopardise the PAY VALIDATION deadline.

  • If you cannot do this because you are working or you can do this but there is a discrepancy in your pay you have to send an email to teachers@tlc-fr.com asking them to help you meet your deadline and sort out any last minute requests.

  • You will recieve an email from control informing you that you are working out of pay policy boundaries.  If this happens twice on the same aspect of policy you will be invited to come in for training.

What TEACHERS have to do on TALLY PAY DAY

Independant teachers

Teachers who are working with TLC as auto entrepreneurs have two other items to provide:

1. A bill : this must be uploaded on PAY VALIDATION DAY.

2. Three times a year they need to submit an attestation de vigilance whch proves that their social charges are up-to-date. Dates are shown on PAY CALENDAR.

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SAMPLE OF A BILL
SAMPLE OF AN ATTESTATION DE VILIGLANCE
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